Whistle Blowing Policy and Procedures

Principles

 

At all times Yorkshire Independent Roofing Training Group aims to conduct its business with the highest standards of integrity and expects all its employees to maintain the same standards in everything they do.  Employees and contractors are therefore encouraged to report any wrongdoings by Yorkshire Independent Roofing Training Group or its employees/contractors that falls short of these business principles and which they feel is in the public interest.

 

Yorkshire Independent Roofing Training Group recognise that employees/contractors may not always feel comfortable about discussing their concerns internally, especially if they believe the organisation itself is responsible for the wrongdoing.  The aim of this policy is to ensure that employees are confident that they can raise any matter that concerns them, in the knowledge that it will be taken seriously, treated as confidential and that no action will be taken against them.

In accordance with the Public Interest Disclosures Act 1998, Yorkshire Independent Roofing Training Group has implemented a system for reporting wrongdoing at work.  To qualify as a protected disclosure, you must reasonably believe that the information disclosed shows one of more of the following wrongdoings:

 

  • A criminal offence has been or is likely to be committed
  • A person has failed, is failing or is likely to fail to comply with a legal obligation
  • A miscarriage of justice has happened, is happening or is likely to happen
  • The health and safety of an individual has been, is being or is likely to be damaged
  • Damage to the environment has occurred, is occurring or is likely to occur
  • Information showing any of the above has been, is being or is likely to be deliberately concealed.

 

Procedure

 

Stage 1

In the first instance discuss the matter with the Group Training Officer.  An informal approach will be treated as completely confidential and will not result in any report to anyone within the organisation unless you agree.  If you do not feel able to discuss the matter with the Group Training Officer, you should raise your concerns with a member of the Board. 

 

Stage 2

Some concerns may be resolved by agreed action without the need for investigation.

If the matter requires further investigation, the Group Training Officer/Nominated Board Representative will investigate your concerns and report back to you ideally within ten working days or as soon as is reasonably practicable for both parties. You will be informed of the outcome of the investigation and what, if any, action has been taken.  If this is not possible due to the length of the investigation required, you will be advised of this. 

 

Stage 3

Depending on the nature of the issue, Yorkshire Independent Roofing Training Group may need to involve external authorities.  Where this is necessary, Yorkshire Independent Roofing Training Group reserves the right to make such a referral without your consent.

 

Stage 4

If you are not satisfied with the resolution proposed or implemented by the Group Training Officer, you have a right of appeal to the Nominated Board Representative.  In respect of the initial concern being raised to the Nominated Board Representative, you have a right of appeal to the Chair.

 

Protection

 

Yorkshire Independent Roofing Training Group undertakes that no employee/contractor who makes a bona fide report under this procedure will be subjected to any detriment as a result, in accordance with the Employment Rights Act 1996 (“ERA”).  In the event that you believe you are being subjected to a detriment by any person within the organisation, as a result of your decision to invoke the procedure, you must inform the Nominated Board Representative immediately and appropriate action will be taken.

 

Malicious Intent

 

If it should become clear that the procedure has been invoked is for malicious reasons or to pursue a personal grudge against another employee, this will constitute misconduct and will be dealt with in accordance with the terms of the Yorkshire Independent Roofing Training Group Disciplinary Procedures.

 

Note:  This policy is not intended to deal with personal issues relating to individual terms and conditions or issues in relation to the treatment of an employee by colleagues or a manager.  Such issues should be addressed using the Yorkshire Independent Roofing Training Group Grievance Procedures.